Vos missions & challenges

Bouygues Energies & Services FM currently has an exciting opportunity for a PMO Coordinator to join our Projects team in Cambridge. This is a fixed term contract for 12 months.

The Projects team provides construction and building projects across various sites and sectors including healthcare, Government and energy performance contracts

The purpose of the role:

The Project Administrator is responsible for providing effective support and co-ordination service to the team of Project Managers

As a PMO Coordinator, your day to day duties will involve:

Providing accurate financial quality management information to report on project progress, pipeline, variances to pipeline, PRs, POs, GRNs and financial queries
Create, issue and track all contracts issued to contractors and consultants utilising company templates.
Maintaining project management systems and other management information systems on behalf of PMO and Project Managers and ensuring forecasts and milestones are accurate and consistent with operating guidelines
Taking and preparing minutes of project meetings
Keeping internal Finance Database up to date
Ensuring all Projects are invoiced to the client in a timely manner including liaison with Commercial team and chasing of client approvals
Issuing Purchase Orders and associated PO process and payments in accordance with financial procedure, involving procurement, legal and Finance as appropriate
Resolving subcontractor payment queries on internal SAP system (Edifice) and processing invoices
Ensuring all quote paperwork is presented to the client accurately, also filed and archived correctly
Ensuring that project files are set up and maintained for all projects and works instructions on SharePoint and Project Database
Being point for all project related requests for stationery, PPE, security clearance and access permits

Et si c'était vous ?

The ideal candidate will have the following skills, experience and qualifications:

Previous experience in delivering high quality administrative or project co-ordination services within an FM, construction, consultancy or project management environment
Excellent written and verbal communication skills
Good organisational and financial tracking skills
Solid knowledge of Microsoft Word, Excel, PowerPoint, Visio and SharePoint
Familiarity with Maximo and SAP systems is an advantage

Why join us?

We value the variety and innovation that our diverse workforce brings. Our pledge is a diverse and inclusive workplace that offers fair treatment at work and a culture of mutual respect and dignity between colleagues.

All employees have a right to work in an environment in which the dignity of individuals is respected and which is free from harassment and bullying. We are committed to eliminating intimidation in any form.

We place a strong emphasis on continual development, both professional and interpersonal. Currently over 2% of the Company’s payroll is spent on Learning and Development activities. We have our own international and local training centers, delivering technical and management courses.